Executive Assistant / Social Media & Content Coordinator

Position Overview

Click Global Talent is dedicated to connecting world-class talent with international opportunities. We are recruiting an Executive Assistant / Social Media & Content Coordinator for a remote contract engagement (Full-time / Independent Contractor capacity model, starting at approximately 15–20 hours per week). This role balances administrative assistance, social media management, content planning, and client coordination for a growing creative agency.

Position Objective

The primary purpose of this role is to manage recurring administrative and content management workflows. By maintaining organized schedules, executing account management, and facilitating client approvals, you enable leadership and creative teams to focus on core filming, high-level production, creative direction, and business growth.

Key Responsibilities

1. Weekly Caption Writing

• Write engaging, high-quality captions for retainer clients based on supplied video assets (approx. 1.5 hours per week on Wednesdays).
• Adapt copywriting to reflect individual brand voices, target audiences, and messaging strategies.
• Ensure captions are relevant, well-structured, and include appropriate calls to action (CTAs).

2. Client Content Approvals Coordination

• Notify clients via designated channels when weekly content is ready for review.
• Send timely reminders, log feedback, and communicate requested edits to video editors and the creative team.
• Track approvals proactively to ensure all material receives formal sign-off prior to scheduling.

3. Social Media Scheduling & Publishing

• Schedule and publish approved content directly across Instagram, TikTok, and other platforms (approx. 1.5 hours per week).
• Carry out thorough pre-publishing quality checks covering captions, cover images, user tags, audio tracks, and formatting.
• Monitor calendars and resolve technical publishing issues promptly.

4. Daily Account Management & Operations

• Maintain Monday – Sunday availability for brief daily check-ins (approx. 1 hour per day / 7 hours per week).
• Confirm scheduled posts publish successfully and resolve any performance glitches or time-sensitive tasks.
• Respond promptly to internal communications regarding schedule adjustments.

5. Content Ideation & Shoot Overviews

• Research social media trends to assist in planning upcoming content shoots.
• Develop structured briefs, talking points, hooks, video concepts, and interview questions.
• Review performance metrics and competitor strategies to identify top-performing video angles.
• Organize shoot concepts clearly within Notion or Google Docs ahead of production.

6. Monthly Analytics & Reporting

• Collect performance data and monthly insights from Instagram, TikTok, and key channels.
• Track follower growth, reach, impressions, engagement rates, and top-performing formats.
• Prepare clear, client-facing monthly performance reports highlighting strategic insights.

7. Proposal & Document Preparation

• Draft quotes, proposals, and package breakdowns using established templates.
• Format digital calendars and client-facing presentation documents for strategy meetings and pitches.
• Maintain template libraries and coordinate sign-offs prior to client delivery.

8. Client Onboarding & Offboarding Support

• Prepare welcome emails, onboarding packages, contracts, and intake questionnaires.
• Set up Notion project boards, Google Drive folders, and calendar invitations.
• Collect brand assets and coordinate log-in details and administrative permissions.
• Support offboarding by archiving files and updating tool access.

9. Lead Generation & Prospect Research

• Identify prospective clients matching target profiles (e.g., personal brands, influencers, public figures, event platforms, and high-growth businesses).
• Maintain lead databases, draft high-quality outreach messages, and assist in scheduling discovery calls.

10. General Executive & Administrative Support

• Maintain organization across Google Drive and Notion.
• Track project action items, monitor deadlines, manage calendars, and draft routine communications.

Competencies & Skills

• Copywriting & Tone Adaptability: Excellent written English and grammar with the ability to write across diverse brand voices.
• Platform Proficiency: Practical expertise in Instagram, TikTok, trending audio, algorithms, and direct-platform publishing.
• Content Planning: Experience drafting shoot briefs, hooks, creative overviews, and content calendars.
• Data Literacy: Proven ability to extract social analytics, interpret trends, and prepare client-ready reporting.
• Technical Aptitude: Tech-Savvy professional experienced in Google Workspace (Docs, Sheets, Drive) and Notion.

Key Selection Criteria

• Proven track record in social media management, digital marketing coordination, or creative agency administration.
• Proactive mindset as a naturally organized self-starter who manages deadlines independently.
• Balanced capability handling both structured administration and creative tasks.
• Consistent availability Monday through Sunday for daily check-ins (approx. 1 hour per day) alongside core weekday tasks.
• A dedicated, quiet remote home office setup equipped with a high-speed, stable internet connection and power backup.

Application & Practical Trial Stage

Applicants should be prepared to provide an overview of prior agency or social media coordination experience, relevant writing/caption samples, sample briefs or content calendars, and confirmation of weekly availability. Shortlisted candidates will be invited to complete a paid practical assessment task demonstrating caption writing, shoot brief planning, and a client-ready data summary.